Administration Assistant

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

• 12-month fixed term position
• Full time (76 hours per fortnight)
• Managers and Administrative Workers Grade 2 Level 1 (HS2)
• Located at The Alfred
• Great staff benefits!

The Department

The Medical Oncology Unit provides a coordinated medical service for adult patients with cancer, in conjunction with The Alfred’s comprehensive Surgical, Intensive Care, Radiation and Palliative Care services. We offer a complete range of state-of-the-art treatments for all cancers, including via clinical trials, and links to cutting edge technology and research initiatives through our affiliation with Monash University. 

The Role

Working closely with the Director’s Personal Assistant, the position has responsibility for providing general administration support to the Unit. This includes managing communications directed to the Unit; liaising with internal departments i.e. IT, engineering, supply, payroll; coordinating unit meetings and rosters; document preparation; private patient billing; and data entry. 

Qualifications and Experience Required

Essential

• Prior administration experience in a health care setting
• Excellent oral skills, specifically referable to management of patient incoming/outgoing communications
• Exemplary interpersonal skills, a professional, diplomatic, calm and accommodating demeanour
• Ability to work autonomously or as part of a team      

Desirable

• Current working knowledge of Cerner Software and iPM
• Understanding of medical terminology
• Understanding and experience supporting Private Inpatient Billing and Medicare Bulk Billed clinics

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Rebecca Driessen, Business Manager - [email protected]

Applications close 11pm AEDT, Thursday 15th January 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au