Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
- Permanent Full Time Position (80 hours per fortnight)
- Managers and Administrative Worker Grade 3
- Join a dynamic team providing great patient customer service
- Located at The Alfred
- Great staff benefits!
The Department
The Alfred Specialty Medicine program is comprised of six clinical units, incorporating Clinical Genetics and Genomics, Dermatology, Endocrine and Diabetes, Gastroenterology, Renal and Rheumatology. The program provides admitted multiday care (Ward 4WA) and same day Dialysis services (Alfred, Caulfield and Sandringham campuses). The program also provides specialist outpatient and ambulatory care, proving >42,000 patient consultations per year, across The Alfred, Caulfield and Sandringham campuses. The inpatient component of the program admits >22,000 patients per year across the Gastroenterology, Renal, Endocrine/Diabetes and Rheumatology services. In addition, Alfred Specialty Medicine contributes to world-leading research and provides patients with access to the latest innovations in clinical trials and medical care.
The Role
The Administration Supervisor performs a range of leadership, administrative and clerical tasks, to support and assist the daily functions and activity, of the Alfred Specialty Medicine Consulting Clinics. The Administrative Supervisor reports directly to the Nurse Manager of Alfred Specialty Medicine Consulting Clinics. The Administration supervisor brings approachable leadership, responsiveness and provides professional support, to ensure service and patient outcomes are delivered.
The job will see you:
Leading your administration team to deliver customer focused outcomes
Supporting clinical staff (administrative team, doctors and nurses) with administrative tasks
Greeting patients, handling referrals, answering phone calls and scheduling patient appointments
Providing Administrative cover for Specialist Consulting Clinics when required
Maintaining and reviewing billing and VINAH reporting as required
Contributing to quality improvement initiatives
Experience and Qualifications Required
Highly Desirable
Previous experience and proven skills as a supervisor of staff (preferably within a hospital setting)
Experience in leading or managing a team
Experience with patient management systems such as IPM and Cerner
Personable, customer focused approach, and commitment to high quality service
Desirable
Demonstrated computer proficiency including MS Word, MS PowerPoint and MS Excel (foundational)
Sound administration experience in a hospital environment
Understanding of confidentiality and privacy legislation
Understanding of medical terminology
Ability to plan workflow, prioritise and delegate to meet deadlines
Benefits
- Discounted car parking (subject to availability)
- Salary packaging with novated leasing
- Alfred campus close to public transport
- Onsite gym
- Easy public transport access and discounted care parking
Please submit cover letter to support resume
If you have any queries regarding the role, please contact Emily Symeopoulos, Nurse Manager - [email protected]
Applications close at 11 pm Friday, 5th March 2026.
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Related documents
- Published on 18 Feb 2026, 10:07 PM