Trauma Registry Data Project Clerk - Alfred Healthicon-resource-website icon-resource-website
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Trauma Registry Data Project Clerk

LocationAlfred Health
Work TypePart Time - Fixed Term
Positions1 Position
Job no: 68791
Category: Administration, Administration & Office Support
  • Fixed Term Appointment - Until end Sept 2024
  • Managers and Administrative Worker Grade 1
  • Great Staff Benefits, Incl Salary Packaging

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

  • Fixed Term Appointment - Until end Sept 2024
  • Part Time - 0.8 EFT
  • Managers and Administrative Worker Grade 1 Level 1 (HS1)
  • Located at The Alfred
  • Great Staff Benefits, Incl Salary Packaging

The Department

The Alfred Trauma Service is a busy inpatient clinical unit that provides and coordinates care of patients who require treatment of injury. The service is nationally and internationally renowned as a leader in trauma care, education, and trauma informatics.

The Alfred Health Trauma Registry (AHTR) sits within the Trauma Service and is an epidemiology, injury surveillance and performance monitoring program that provides high quality, reproducible, accessible data for quality improvement and research purposes. It has a statutory responsibility to submit quarterly data to the Victorian State Trauma Registry, which is pivotal to the monitoring of the Victorian State Trauma System (VSTS).

The Role

The Trauma Registry Data Clerk participates in the curation of the trauma dataset, of which the tasks thereof include but are not limited to data entry and data management. They will ensure that the records in the database meet inclusion criteria and will take responsibility for the quality and completeness of the data. Their professional agency and proven ability to meet time lines will contribute to the ongoing improvement of Registry operations. When working with all staff of the Trauma Unit, this person will require excellent interpersonal; problem solving; communication; organisational and time management skills. Diligence and commitment to the role are essential.

This short term project involves interrogation and completion of legacy data, much of which is missing due to technical issues that have occurred during migration from one database upgrade to the next. The gaps must be identified and filled to ensure that Registry data are of optimal quality and this issue is definitively addressed.

Qualifications / Experiences Required


  • Experience with health related data entry and navigating databases.
  • Competence in Microsoft Office (Excel, Access, Word, and Outlook).
  • In depth knowledge of body systems, medical terminology and common medical procedures.
  • Familiarity with medical records and clinical documentation.
  • High level written communication skills.
  • Demonstrated initiative and self-direction
  • Able to maintain confidentiality and discretion in dealing with all aspects of the role


  • Experience with statistical software
  • Previous experience in managing/curating large datasets
  • Experience with the Power BI desktop application


  • Salary Packaging
  • Discount Health Insurance
  • Car Parking (subject to availability)
  • Onsite Gym (The Alfred only)
  • Child care services (The Alfred only)
  • Close Proximity to Public Transport

If applicable, specify specific requirements that you require in the cover letter or CV.

Any queries please contact Jane Ford, Trauma Registry Manager on Ph: 9076 2647, Email: [email protected]

Applications Close: 11pm AEST, Thursday 11th April 2024

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.