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Personal Assistant

  • LocationAlfred Health
  • Work TypeFull time
  • Positions1 Position
  • Applications Close AtClosed 2 days ago
    Never published
  • Job no: 59542
  • Category: Administration, Administration & Office Support

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

  • Permanent Position,
  • Full-Time - 80 Hours + ADO
  • Administrative Worker HS3
  • Located at The Alfred

The Alfred hospital Intensive Care Unit is one of Australia's leading Intensive Care Units, admitting approximately 3,000 patients per annum. It is a 60 bedded ICU employing in excess of 550 nurses. It is a university attached quaternary referral centre, providing State Services for heart & lung transplantation (including paediatric lung transplantation), artificial heart technology, extra-corporeal membrane oxygenation (ECMO), burns and hyperbaric medicine.

The Personal Assistant is responsible for providing administrative and secretarial support to the Associate Director of
Intensive Care and Hyperbaric Nursing, the Nurse Manager (Workforce & Operations) and Nurse Manager (Quality &
Risk) within the Intensive Care and Hyperbaric Unit. The position is the initial contact for enquiries, diary
management, meeting coordination, assisting, and performing other duties as directed.


  1. Outstanding inter-personal skills, experience in liaising and meeting with executives and other professionals of all levels, strong communication skills; both written and verbal.
  2. Strong organisational & time management skills with the ability to perform and prioritise multiple tasks seamlessly with a high level of efficiency and excellent attention to detail.
  3. Proficient in the use of current databases for literature searches.
  4. Understanding and knowledge of the required process for ethics submissions and funding grant applications.
  5. Proven ability in a similar environment, preferably at an Executive level, where highly developed and mature organisational and prioritisation skills are required, as well as proficiency in a wide range of administrative support skills.
  6. Demonstrated integrity and a proven ability to maintain confidentiality.
  7. Demonstrated initiative and the ability to determine work priorities and meet tight deadlines with minimal guidance and supervision.
  8. Ability to assess the importance and urgency of issues as they arise and bring to the attention of those whom you support as appropriate to ensure a timely response.
  9. A demonstrated ability to show initiative, improve systems and processes.
  10. Self-direction and ability to work independently.
  11. An effective team member, contributing strongly to achieve department goals.
  12. Excellent PC skills, proficient in the use of all Microsoft Office 365 applications (Word, Excel, PowerPoint, SharePoint, OneDrive) Microsoft Teams, Outlook and Adobe Acrobat.
  13. An effective team player with a flexible attitude who works well with others to achieve goals.


  • Salary Packaging
  • Discount Health Insurance
  • Staff Parking (Subject to Availability)
  • Child Care Services
  • On Site Gym

Please contact Tania Birthisel, with any enquiries

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

All Alfred Health employees are required to be vaccinated against COVID-19 and Influenza with a TGA approved vaccine and must provide evidence of their vaccination status. This is in accordance with the Victorian Minister of Health’s Mandatory Vaccination Orders for COVID-19 and legislated requirement for influenza vaccination.    


  • Closed 2 days ago - 26 Sep 2022