Administration Officer - Specialist Clinics

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Part Time Position (48 hours per fortnight)
• Managers and Administrative Worker Grade 1 
• Join a dynamic team providing great patient customer service
• Located at The Alfred
• Great staff benefits!

The Department

Approximately 1000 patients are treated daily across Alfred Health Specialist Consulting Clinics within surgical, medical and other specialties. Alfred Health Specialist Clinics is responsible for the overall delivery of several health services across the organisation providing medical, nursing and allied health services to patients across all three campuses.
The Role

This position reports to the Administration Supervisor, and is part of an administration team. The administration officer performs a range of administrative, reception and clerical tasks to support and assist the day to day function of the clinics and health service. The Administration Officer is approachable, responsive and provides professional service to ensure best customer outcomes are delivered.
This role will see you:

• Greeting patients, handling referrals, answering phone calls, and booking patient appointments 
• Supporting clinical staff, doctors and nurses with administrative tasks 

Experience and Qualifications Required

Essential  

• Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)  

Highly Desirable 

• Previous administration experience in a health setting  

Desirable

• Sound administrative experience - previous hospital environment preferred, but not essential 
• Personable, customer focused approach, and commitment to high quality service 
• Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)
• Understanding of confidentiality and privacy legislation
• Understanding of medical terminology
• Demonstrated ability to plan work flow, prioritise and delegate to meet deadlines

Benefits

• Discounted car parking (subject to availability)
• Salary packaging with novated leasing
• Alfred campus close to public transport
• Onsite gym
• Easy public transport access

Please submit cover letter to support resume

If you have any queries regarding the role, please contact Emily Symeopoulos - [email protected] 

Applications close at 11 pm Wednesday, 11th March 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.