Executive Assistant

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

• Permanent Position
• Full-Time at 80 hrs per f/n w/ flexible monthly ADO's
• Classification: Grade 3 Administrator
• Location: The Alfred
• Great staff benefits!

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Program

You will be joining the Alfred Specialty Medicine team, an Alfred health Operational Program that offers a comprehensive range of specialist services including Rheumatology, Endocrinology & Diabetes, Dermatology, Gastroenterology, Clinical Genetics & Genomics and Renal services. The Program services all three Alfred Health sites and has strong links with Monash University research. 

Role

You will work directly with the Program Director (PD) and Clinical Service Director (CSD) of Alfred Specialty Medicine to support high level executive assistant and administrative functions.  In this role you are the inital contact for Program enquiries for the PD & CSD, and will form form key relationships with senior leadership, Program stakeholders and clinical staff to assist Program leadership to provide exellence in patient centred care.

Skills and Experience Required

Essential

• Post-School certificate in secretarial studies or equivalent
• Experience in assistant and secretarial duties (e.g. multiple diary/time management skills) 
• Experience in the use of databases and spread sheets (e.g. Excel, document storage)
• Have appropriate training and competency in keyboard skills; be able to use suite of Microsoft Office package (Outlook, Word, Excel, Access, PowerPoint, OneNote, SharePoint)
• Have an interest in health and be willing to learn medical terminology.
• Adaptable and enjoy fast-paced enviornment.
• Excellent communication skills, written and verbal 

Desirable

• Diploma in Secretarial Skills /Business/Office.
• Some experience at senior secretarial level preferred
• Advanced skills in Office365 prodcutivity software 

Benefits

• 5 weeks of annual leave + 13 additional days off (ADO's) per year

• Salary Packaging and novated leasing are available via Maxxia to maximise take-home salary

• Access to health and well-being incentives such as the Fitness Passport and discounted health insurance

• Onsite staff gym - a payroll deductible expense

• Onsite childcare services are available (subject to availability)

Applications close at 11 pm, Sunday 28 April, 2024

Please note, all applications must be made via the Livehire portal. Applications received via email will not be considered.

For enquiries regarding this role, please contact Tori Snooks Clinical Service Director, Alfred Specialty Medicine via email [email protected]

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au