Administrative Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent position
• Part time (64 hours per fortnight)
• Managers and Administrative Workers Grade 2 Level 1 (HS2)    
• Located at Caulfield Hospital
• Great staff benefits!

The Department

Alfred Home, Acute and Community (HAC) is a clinical program across Alfred Health. The program plays an integral role within Victoria’s health care system, supporting people to maximise their health, independence and functioning, and minimise long-term care needs. The Home, Acute and Community program oversees a diverse group of services promoting effective seamless care, from acute care back into the community. These services are provided in people’s homes, community centres and in hospital when indicated.

The Role

Based at Caulfield Hospital, this position provides administrative support to the Geriatric Medicine and Rehabilitation Unit heads, as well as the Business & Strategy Unit. Administrative functions include management of diaries, meetings, minute taking and timesheets, supporting activities related to recruitment, rosters, events, education and training sessions, as well as supporting projects and completing general office duties. In addition, this role acts as the Hospital Medical Officer (HMO) Coordinator for Caulfield Hospital, working closely with the Alfred Health Medical Workforce Unit, and provides administrative support for new and existing medical staff.

Qualifications and Experience Required

Essential

• Excellent interpersonal and communication skills with an ability to build positive relationships with internal and external stakeholders
• Ability to manage multiple diaries and respond rapidly to changing priorities
• Relevant administrative experience at an executive or senior level
• Well-developed computer skills and proficient in Microsoft Word, Outlook and Excel programs
• High standard of written and verbal communication skills

Desirable

• Experience working in a public hospital setting

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Peter Hunter, Program Director Alfred Home, Acute and Community - [email protected]

Applications close 11pm AEDT, Sunday 1st February 2026. 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.