Senior Procurement Officer

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

• Procurement focus role
• Full-Time Fixed Term - 6-month position
• 80 hours per fortnight plus ADO 
• Classification – HS3
• Award - Victorian Public Health Sector (Health and Allied Services, Managers and Administrative Workers) Enterprise Agreement 2021-2025
• Salary range - $74,448 - $80,433 per annum plus Superannuation
• Great staff benefits
   

THE DEPARTMENT

The Pharmacy services operate across all Alfred Health sites and are well recognised nationally and internationally for high quality, innovative, patient-focused services, education and training programmes as well as significant research output.

The Pharmacy Department also plays a pivotal role in managing the electronic medication management system within our comprehensive electronic medical record (Cerner), with an advanced level of integration linking this to the Pharmacy Dispensing (iPharmacy) and Automated Medication Storage systems (Omnicell). This is complemented by a strong clinical presence and a Centre for Medicine Use and Safety program to achieve a considered, safe and financially responsible approach to medication management within Alfred Heath.

Further information is available at www.alfredpharmacy.org.au                   

THE ROLE

The Senior Pharmacy Procurement Officer plays a critical role in supporting the Pharmacy Procurement Manager in the purchasing and receiving of pharmaceutical products and general supplies across Alfred Health. It provides an opportunity to be challenged in a variety of different forms, from problem solving utilising near real-time purchasing data to being a key Procurement contact in communications with the broader Pharmacy department and external departments regarding purchasing related tasks. Being a strong communicator, having a process-driven approach and the ability to identify and address current service gaps will be crucial skill sets to help the Pharmacy Procurement service to continue to evolve moving forward.

KEY RESPONSIBILITIES

1. Inventory Management:

• Support the coordination of day to day operational activities of the Procurement team to ensure continued, timely access to medications
• Establish contacts with manufacturers and wholesalers in order to maintain ongoing medication supply for the organisation
• Investigate and troubleshoot stock outages, in addition to communicating this through participation in the regular Drug Availability Working Group meetings
• Initiate product changeovers by being the key Procurement contact with other internal Pharmacy stakeholders to ensure a seamless transition to alternative products across all sites for the organisation

2. Compliance

• Assist with maintenance tasks in relation to the Pharmacy Dispensing system (iPharmacy) to ensure accurate electronic ordering with wholesalers
• Conduct quality checks on procurement activities to ensure compliance with standards.
• Development of procedures and guidelines to support procurement activities

3. Reporting and Analysis

• Support end of month processes relating to invoicing and financial reporting
• Report and document any discrepancies or escalation of issues with purchasing activities promptly.

QUALIFICATIONS/EXPERIENCE REQUIRED

• Experience in managing pharmaceutical products with a sound knowledge of purchasing, supply techniques and inventory control is desirable
• Tertiary qualification is desirable.
• Strong problem-solving and analytical skills.
• Knowledge of hospital pharmacy operations is an advantage.

SKILLS REQUIRED 

• Excellent communication and interpersonal skills.
• Ability to prioritise tasks in a fast-paced environment.
• Proficiency in computer operations.
• Attention to detail and accuracy.

BENEFITS 

• Salary packaging
• Discount health insurance
• Onsite gym
• Car parking
• Child care

If this opportunity sounds like it is for you, click the APPLY button, including your resume and cover letter.

For a confidential discussion please contact Jarrod Yip, Deputy Director of Pharmacy – Pharmaceutical Management (email: [email protected]) or Tania Samuel, Pharmacy Procurement manager (email: [email protected]); phone: 03 9076 2061

Applications must be submitted electronically via the Alfred Health website - applications forwarded to the contact email address will not be considered. 

Applications close at 11.00pm on Sunday 28th April 2024.

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au