Executive Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

Executive Assistant to the Chief Operating Officer & Deputy Chief Operating Officer
Bayside Health

Bayside Health is a public health service that provides care and treatment for people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. Our catchment is close to 1.2 million people.

Newly formed in January 2026, Bayside Health brings together the expertise of five health services to deliver high-quality care across every stage of life, from newborns to older people.

We provide nineteen statewide services to support the Victorian community and are home to Australia’s busiest Emergency and Trauma Centre and largest Intensive Care Unit located at The Alfred. Our personal alarm service, MePACS, cares for around 50,000 elderly and vulnerable people across Victoria and Australia.

The 15-storey Peninsula University Hospital – opening in January 2026 –offers dedicated floors for integrated cancer care, mental health and wellbeing, maternity and women’s health, alongside a new paediatrics ward. Our hospitals in Wonthaggi, Phillip Island, Leongatha, Korumburra  and Koo Wee Rup provide a full range of services to support regional and rural communities.

Our 22,000 staff are focussed on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth.

• Senior executive support role
• Part of newly merged Bayside Health
• Permanent position
• Full time (76 hours per fortnight + monthly RDO)
• HS4 classification + overaward

Alfred Care Group is seeking a highly capable and professional Executive Assistant to the Chief Operating Officer (COO) and Deputy Chief Operating Officer (DCOO). Reporting to the COO, this role provides high-level executive, administrative and secretarial support within a complex and fast-paced healthcare environment.

The Executive Assistant is responsible for the effective day-to-day operation of the Office of the COO & DCOO, enabling the executive team to deliver on strategic, operational and governance priorities across Alfred Care Group.

Key responsibilities include:

• Overall coordination and management of the Office of the COO & DCOO, ensuring efficient, professional and well-governed operations
• Proactive diary and inbox management for the COO, DCOO and designated staff, including coordination of internal and external meetings with senior stakeholders and government representatives
• Preparation and coordination of executive papers, presentations and documentation for Executive Committee, Board and other key meetings
• Action tracking, follow-up and deadline management to support executive decision-making
• Management of executive approvals, registers and records to meet governance and organisational requirements
• Coordination of domestic and international travel arrangements
• Maintenance of executive records, including leave and timesheet management for direct reports
• Contribution to project work, briefing papers and reports, including research and data collation
• Continuous improvement of administrative systems, processes and ways of working
• Building strong, trusted relationships across the organisation and with external stakeholders

To be considered for this position you will have:

• Demonstrated experience providing high-level executive support in a large, complex or fast-paced organisation
• Exceptional organisational, prioritisation and problem-solving skills, with the ability to manage competing demands
• Strong written and verbal communication skills, including the ability to draft correspondence and represent executives professionally
• Advanced proficiency in Microsoft Office applications, including Outlook, Teams, OneNote, Word, Excel and PowerPoint
• Proven discretion, integrity and ability to manage highly confidential and sensitive information
• A proactive, flexible and solutions-focused approach, with the ability to work independently and as part of a team
• Experience supporting governance processes, executive meetings and senior stakeholder engagement

For further information please review the attached Position Description or contact Alyssa Payne via email: [email protected]

Applications close Thursday 26th February.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.