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Personal Assistant

LocationAlfred Health
Work TypePart time
Positions1 Position
Job no: 70002
Category: Administration, Administration & Office Support

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

  • Permanent position
  • Part Time (48 hours per fortnight)
  • Managers and Administrative Worker Grade 3 Level 1 (HS3)
  • Alfred Hospital location – in new Paula Fox Melanoma and Cancer Centre
  • Great staff benefits!

The Department
The Dermatology Department at Alfred Health is an outpatient and consult based specialty and provides treatment of all skin disorders, including severe cutaneous adverse reactions, inflammatory and autoimmune skin disease, non-melanoma skin cancers as well as skin assessments including for immunocompromised and transplant patients.  The unit provides six subspecialised and general outpatient clinics per week, 24/7 JMO and VMO on call service for Alfred Health, an active consult service for inpatients and ED patients. Dermatology forms part of the interdisciplinary Victorian Melanoma Service, and participates in interdisciplinary patient management as part of the Adverse Drug Reaction Committee, Dermatology Rheumatology MDM, Immunotoxicity MDM, Dermatology-Pathology MDM.  The Dermatology Department provides the formalised Dermatology training accredited by the Australasian College of Dermatologists, JMO and University student training in Dermatology. With the rapidly evolving treatment landscape in Dermatology, initiation and maintenance of biologic and targeted therapy for Dermatology patients forms a large part of the clinical service. The Dermatology Department has an active Research Unit with commercially sponsored and investigator initiated collaborative trials, with 15 currently open. 

The Role

The Personal Assistant to the Director of Dermatology is responsible for providing administrative and secretarial support to the Director. The incumbent will need to be able to work autonomously and ensure they are able to manage their time effectively to meet expected timelines. High level of accuracy and attention to detail is required. It is a busy environment, where flexibility is required due to the nature of working in a health organisation with competing demands. The position is the initial contact for enquiries to the Director and requires a high standard of customer service, with high levels of motivation and enthusiasm, with a positive attitude toward work and colleagues.

Qualifications and Experience Required
Essential

  • Demonstrated commitment to high-level customer service skills
  • Strong information technology experience and high-level computer skills with proven experience with Microsoft Office (PowerPoint, Excel and Word)
  • Demonstrated ability to work under pressure
  • Demonstrated understanding or willingness to learn the Alfred IT systems
  • Excellent interpersonal and communication skills

Desirable

  • Previous personal/executive assistance experience, especially in a hospital setting

Staff Benefits

  • Salary packaging and novated leasing available 
  • Health and wellbeing incentives such as discounted health insurance
  • Onsite gym and childcare services
  • Staff car parking available

For all queries regarding this position, please contact Megan Worley at [email protected]

Applications close 11pm AEST, Friday 19th July 2024.

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au

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