Ward Clerk

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent position
• Part time (48 hours per fortnight) - preferably Wednesday - Friday 8:00am - 4:30pm
• Managers and Administrative Workers Grade 1 Level 1-5 (HS1-HS17) 
• Located at Sandringham Hospital
• Great staff benefits!

Join the Team on Ward F2 – Sandringham Hospital

Where collaboration, compassion, and excellence come together.

The Department

Ward F2 is a vibrant 20‑bed general medical ward, caring primarily for patients under the General Medicine service. Our unique circular layout—featuring 11 two‑bedded rooms and a centrally positioned nurses’ and administration hub - creates an environment designed for clear visibility, smooth communication, and seamless teamwork.

At Ward F2, we’re proud of our dynamic, supportive, and friendly team culture, built on delivering high‑quality, patient‑centred care every day.

The Role

The Ward Clerk is an essential member of our team, ensuring the efficient coordination of communication, patient services, and clerical processes across the ward. Working closely with and under the direction of the Nurse Manager, the Ward Clerk helps keep the ward running smoothly—supporting staff, patients, families, and external partners with professionalism and warmth.

This role is key to maintaining the ward’s workflow and upholding the highest standards of confidentiality, organisation, and service.

Qualifications and Experience Required

• Experience: Previous administrative or reception experience, preferably in a healthcare environment
• Technology: Proficiency with Microsoft Office and hospital-specific patient information systems
• Communication & Interpersonal Skills: Excellent communication skills to interact with patients, visitors, and staff
• Attention to Detail: High accuracy in data entry and maintaining patient records
• Compliance: Adherence to privacy legislation and confidentiality standards

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this role, please contact Fiona Vaular, Manager Ward F2 General Medicine - [email protected] or 0407 036 637.

Applications close 11pm AEDT, Sunday 1st March 2026. 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.