Administration Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• 12-month fixed term role
• Part time (0.4-0.6 EFT per fortnight)
• Managers and Administrative Workers Grade 2 Level 1 (HS2)
• Located at The Alfred
• Great staff benefits!

The Department

The Medical Oncology department provides a coordinated medical service for adult patients with cancer, in conjunction with The Alfred’s comprehensive Surgical, Intensive Care, Radiation and Palliative Care services. We offer a complete range of state-of-the-art treatments for all cancers, including via clinical trials, and links to cutting edge technology and research initiatives through our affiliation with Monash University.

The Role

The Administration Assistant has responsibility for providing general administration support to the department. This includes managing communications directed to the department, liaising with internal departments i.e. IT, engineering, supply, payroll; coordinating meetings and rosters, document preparation, private patient billing, and data entry.

Skills and Experience

• High levels of attention to detail, specifically referable to problem solving, management of departmental interactions, and handling sensitive and confidential documentation.
• Maintain proficiency in all of the electronic/information technology systems required for use within the department.
• Follow guidelines and departmental procedures with a view to ensuring a high level of customer service is delivered.
• Exemplary time management skills, referable to balancing the requirements of the team and personal workflows.
• Strong computer/IT skills, particularly in Microsoft Excel.
• Ability to think laterally, take initiative and personal accountability for all role requirements.

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
• Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this role, please contact Rebecca Driessen, Business Manager - [email protected]

Application close 11pm AEST, Wednesday 24th June 2026. 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.