Administrative Assistant

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

• Fixed Term: 6-month contract (with possibility to extend)
• Part Time: 38-45.6 hours per fortnight
• Salary range: $66,768-73,811.92 full-time equivalent per annum (dependent on qualifications and experience)
• Flexibility working between home and office available 
• Location: St Kilda Road, Melbourne
• Staff benefits

The Department

Melanoma and Skin Cancer Trials (MASC Trials) is Australia and New Zealand’s collaborative trials group specialising in investigator-initiated melanoma and skin cancer research. Working with leading researchers and institutions locally and around the globe, MASC Trials develops, conducts, and publishes research and clinical trials that improve melanoma and skin cancer outcomes.

MASC Trials is a registered not for profit research organisation, and has an academic affiliation with Monash University, with a dedicated department supporting our research activities, the MASC Research Centre.

MASC Trials manages a diverse growing portfolio of research in the prevention, early detection and treatment of melanoma and skin cancer, including early to late phase clinical trials. This is a dynamic organisation with global reach and a strong track-record of developing, managing and delivering research that improves outcomes in patients affected by melanoma and skin cancer.

The Role

MASC Trials is seeking a motivated Administrative Assistant with sound administrative and excellent organisational skills to provide executive administrative support to the Head of Operations.

The successful candidate will be required to ensure effective collaboration and team work, as well as active contribution to the broader aims of MASC Trials. This role requires excellent interpersonal, verbal and written communication skills, initiative and being able to exercise discretion and respect confidentiality at all times. This position will work under the supervision of the Head of Operations. This is a great opportunity to join a rapidly growing team and contribute to improvement in the lives of those suffering from melanoma and skin cancer.

Skills and Experience

Essential

• Broad knowledge of the ways in which the senior management of a complex organisation operates
• Secretarial / administrative experience in Government, University or Health Sector
• Demonstrated ability to exercise discretion and respect confidentiality at all times
• Accuracy, attention to detail and highly organised. Highly developed organisational skills and proven ability to establish priorities, manage tasks, exercise sound judgement and work to multiple, tight and conflicting deadlines
• Ability to work both independently and as part of a team
• Advanced computer skills, including Microsoft Office suite

Desirable

• Has previously worked in the higher education/tertiary sector or at a complex, multi-faceted organisation
• Demonstrated experience in maintaining websites, newsletters and generating content
• Understanding of medical terminology, in particular oncology and melanoma treatments

Benefits of working with us:

• Contribute to high quality research that is practice changing
• Work in an exciting and dynamic field.
• Be a part of a supportive, growing team.
• Opportunities for self-improvement.
• Attractive remuneration package plus salary sacrificing. 

Please include your CV and a cover letter outlining your interest in working with MASC Trials. Please provide a minimum of two referees. Applicants must have full Australian work rights.

All enquiries to Gabrielle Byars via [email protected]

Applications close at 11.00 pm Friday 12th of December 2025

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au