Personal Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

Exciting dual appointment opportunity across two roles (Personal Assistant & Administration Officer - Research)

• Dual-Permanent Full Time appointment (45.6 hrs/fn in Personal Assistant & 30.4 hrs/fn in Administration Officer - Research) - Total hrs: 76 hrs/fn
• Managers and Administrative Workers Grade 3 
• Located at The Alfred
• Great staff benefits!

The Department

The Dermatology Department at Alfred Health provides treatment of all skin disorders, including severe cutaneous adverse reactions, inflammatory and autoimmune skin disease, non-melanoma skin cancers as well as skin assessments including for immunocompromised and transplant patients. 

The Roles

Personal Assistant

The Personal Assistant to the Director of Dermatology is responsible for providing administrative and secretarial support to the Director. The incumbent will need to be able to work autonomously and ensure they are able to manage their time effectively to meet expected timelines. High level of accuracy and attention to detail is required. It is a busy environment, where flexibility is required due to the nature of working in a health organisation with competing demands. The position is the initial contact for enquiries to the Director and requires a high standard of customer service, with high levels of motivation and enthusiasm, with a positive attitude toward work and colleagues.

Administration Officer - Research

The Dermatology Administration Officer role is to coordinate and provide support to the research team. 

You will be responsible for providing indirect patient care and administrative support. Specifically, communication with patients, trial sponsors and clinical research organisation representatives. 

The position involves performing administrative duties as directed, preparing lab kits for clinic visits, maintenance of stock and supporting the clinical trials team through the delivery and transport of equipment and clinical supplies.  

Your impeccable time management coupled with your sound interpersonal skills will provide you with the ability to liaise between different departments to ensure clinic visits run smoothly. You will have a level of autonomy and enjoy working within a small team. 

Qualifications and Experience Required

Personal Assistant

Essential

• Demonstrated commitment to high-level customer service skills
• Strong information technology experience and high-level computer skills with proven experience with Microsoft Office (PowerPoint, Excel and Word)
• Demonstrated ability to work under pressure
• Demonstrated understanding or willingness to learn the Alfred IT systems
• Excellent interpersonal and communication skills

Desirable

• Previous personal/executive assistance experience, especially in a hospital setting

Administration Officer - Research

Essential

• Ability to prioritise tasks and work to tight timelines, effectively and collaboratively with multidisciplinary research collaborators.
• Ability to generate new approaches and ideas to improve the operational aspects of studies and to bring these concepts to investigators for discussion.
• Thorough understanding of ICH-GCP, privacy laws, regulatory and ethical issues in clinical research.
• Well-developed writing and analytic skills.
• Well-developed interpersonal and communication skills.
• Strong information technology experience and high-level computer skills with proven experience with Microsoft Office (PowerPoint, Excel and Publisher). 

Desirable          

• Knowledge of online trial vendors, Electronic Medical Record and data entry programs (i.e. Cerner, REDCap, iMedidata and web-based applications). 
• Bachelor of Science degree or comparable.

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car (subject to availability) & bike parking opportunities, deducted pre-tax!! 
• Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
• Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Megan Worley, Business Manager on [email protected].

Applications close 11pm AEST, Thursday 30th July 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.