Personal Assistant - HAC

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent position
• Full time (80 hours per fortnight) 
• Managers and Administrative Workers Grade 3 Level 1 (HS3)
• Located at The Alfred
• Great staff benefits!

The Department

Alfred Care Group is seeking a highly capable and experienced Executive Assistant to provide high‑level support to the Program Director and Director of Operations Home Acute and Community within our public health service.

This is a pivotal role requiring exceptional organisational skills, sound judgement and the ability to operate confidently within a complex clinical and operational environment.

The Role

Reporting to the Program Director and Director of Operations, you will manage the day‑to‑day operation of the HAC Executive Office, providing proactive administrative, coordination and strategic support. You will act as a trusted gatekeeper, liaise closely with senior clinicians and stakeholders, and ensure priorities are managed effectively in a fast‑paced public hospital setting.

Key Responsibilities

• Proactive and complex diary and inbox management
• Executive support, gatekeeping and stakeholder liaison
• Coordination of executive, operational and clinical governance meetings
• Preparation of agendas, briefing papers, minutes and action tracking
• Drafting and formatting executive briefs, correspondence and reports
• Coordination of projects, events and executive travel
• Management of confidential and sensitive information with discretion

Qualifications and Experience Required

• Minimum 3 years' experience supporting senior executives in a complex organisation (health sector experience highly regarded)
• Demonstrated proficiency in medical terminology and understanding of clinical environments
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with Teams and SharePoint
• Highly organised, proactive and able to manage competing priorities with professionalism and resilience

Why Join Alfred Care Group?

You'll be part of a respected public health organisation, supporting senior leaders who are committed to high‑quality care and community outcomes. This role offers variety, responsibility and the opportunity to contribute to meaningful work in healthcare.

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this role, please contact Peter Hunter and Mel Reed (03) 9076 6627 or via email p.hunter2@ alfred.org.au / [email protected]

Applications close 11pm AEDT, Sunday 22nd February 2026. 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.