Personal Assistant

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent position
• Full time (80 hours per fortnight) 
• Managers and Administrative Workers Grade 3 Level 1 (HS3)
• Located at Melbourne Sexual Health Centre
• Great staff benefits!

The Department

Division

Melbourne Sexual Health Centre (MSHC), a specialised unit for the diagnosis and treatment of sexually transmitted infections, (STIs), is located in Carlton.  It is part of the Medical Specialties Directorate of Alfred Health.  It has an established reputation for clinical excellence and innovation through its research.

MSHC provides screening, testing, counselling, information, referral, health education and clinical management of STIs including HIV/AIDS and Hepatitis C.  It is reputed as a global leader in sexual health with ongoing active focus on post-graduate training and education, clinical consultancy and research.  The staff of approximately 100 includes Infrastructure support, Counsellors, Doctors, Nurses, Researchers and post graduate students.

Position Summary

Reporting to the Program Director and Manager of Operations, The Personal Assistant provides high-level administrative and strategic support to the Director MSHC - Alfred Care Group and medical staff. This includes comprehensive calendar management, coordination of internal and external correspondence, oversight of the clinic’s activities, and other miscellaneous tasks to enable informed decision-making and to optimise the Director’s time.

Key Responsibilities

• Overall responsibility for the office of the Director of MSHC ensuring that the office operates effectively and efficiently and that work processes and practices are carried out in a professional and coordinated manner
• Manage the calendar of the Director and other designated staff as required, including arranging meetings and events within Bayside Health and external stakeholders such as representatives from Government departments and other health services as directed and appropriate
• Develop sufficient knowledge and understanding of the Director of MSHC’s role and organisational priorities to provide support in a proactive manner
• Provides administrative assistance to the management team and the medical staff
• Administrative assistance to the medical staff in relation to conference leave, annual leave, CME leave and sick leave
• Prepare papers and presentations and coordinate appropriate documentation for regular and other specific meetings and events, ensuring deadlines are known and met and take minutes and record actions of meetings as requested
• Develop and maintain a detailed knowledge base in relation to the organisation’s systems, processes and structure and provide others with relevant and appropriate information and assistance as required and requested
• Coordinate and manage travel arrangements as directed by the Director.
• Develop and maintain administrative systems, policies and procedures within the organisation as required to ensure continuous improvement.
• Contribute to the preparation and implementation of organisational projects, including researching and collating data for reports, preparation of presentations and drafting of relevant papers.

Qualifications and Experience Required

Essential         

• Exceptional communication and organizational skills, with the ability to multi-task and prioritize effectively.
• High level competency in all facets of MS Office
• Ability to handle difficult situations and remain professional at all times
• Self-driven and highly efficient, with a proven ability to work independently.

Desirable        

• Previous experience in a Personal/Executive Assistant role.
• Previous experience in working in hospital/health and university settings.

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance

For enquiries regarding this role, please contact Alison Levey (03) 9341 6205 or via email [email protected]

Applications close 11pm AEDT, Monday 2nd March 2026. 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.