IT Contracts & Financial Coordinator

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

IT Contracts & Financial Coordinator

• Fixed Term Contract – 12 months
• Full Time, 80 hrs per fortnight
• Classification Code: HS4
• Alfred location - 541 St Kilda Road
• Great Staff benefits

The Department

At Alfred Health's Digital Health Division, we're transforming healthcare with innovative digital solutions that provide “easy access to person-centered, smart, and connected quality care.” You will work alongside a dynamic team of professionals dedicated to delivering new approaches that redefine healthcare delivery, from advanced clinical information systems to cutting-edge cybersecurity and AI-driven research.

The Digital Health Division encompasses a range of essential services, including:

• Clinical Information Systems (CIS): Streamlining clinical workflows and ensuring accurate, real-time access to patient information.
• Cyber Security: Safeguarding sensitive health information against cyber threats, maintaining the highest standards of data privacy and security.
• Data Governance & Digital Health Research: Driving data integrity and promoting innovative research to enhance patient outcomes.
• Strategy & Transformation: Leading strategy development and planning, driving change to uplift capability, process maturity and modernise Digital Health working practices.
• Technology Services: Providing reliable and efficient technology infrastructure and support to enable seamless healthcare delivery.

The Role – Position Summary

Alfred Health is seeking an experienced, diligent and pro-active IT Contracts & Financial Coordinator to join the Digital Health team. An exciting and varied position that will help support the Digital Health team in overseeing the financial budget, vendor portfolio and contract lifecycle management of IT and technology-related digital services. Responsibilities include:

• Budget and financial tracking / management: Ensure annual budgets for IT procurement expenditure, cash flow forecasting and ongoing tracking of actuals during the year including identification of variances and providing options to address. For key material contracts, conduct spend analysis and cost centre billing allocations to allow effective Finance reallocation of IT expenditure to applicable cost centres per contracted agreements.
• IT Expenditure Compliance & Financial Oversight: Ensuring all spend across Digital Health / IT procurement is within budget, with appropriate authorisation, and invoice payment is for goods and services received per contracted arrangements with vendors / 3rd parties.
• Procurement Support: Executing and coordinating Digital Health / IT procurement activities in accordance with Alfred Health financial and purchasing processes including raising eReqs / Purchase Orders, coordinating, verifying and processing timely Invoice Payments in AP systems, processing Commercial Contract checklists and raising Capital Expenditure Requests (CERs)
• Contracts & Vendor Management: Assist in managing the portfolio of digital / IT vendors across the contract lifecycle ensuring appropriate provisions are in place. Maintain accurate records of contracts, supplier agreements, and renewals.

Skills, Qualifications & Experience

• Accounting, Finance, IT, Business Management, or related discipline is a must
• Demonstrable experience in budgetary planning, financial management, expenditure tracking, and spend analysis
• Experience managing complex vendor agreements, contract SLA’s and financial workflows within a structured framework in a digital / technology environment.
• Strong understanding of financial controls, invoice processing, procurement and contract lifecycle management.
• Ability to interpret and apply financial policies and compliance requirements
• High proficiency in financial systems to support accounts payable processes, invoicing and billing
• Superior organizational skills with the ability to track and manage multiple complex contracts and financial contractual commitments.
• Excellent written and verbal communication skills, with the ability to engage stakeholders across different departments.
• Strong analytical, numerical and problem-solving skills, particularly in financial and vendor performance management.
• Knowledge of Victorian Government tendering procedures, financial compliance, contract management processes as well as IT asset and licensing management will be well regarded
• Desirable if previous experience includes IT vendor management or financial coordination within a healthcare or public sector organization

Employment Benefits

• Salary packaging and novated leasing
• Training and career development
• Onsite discounted car parking (subject to availability)
• Onsite gym and childcare services
• Health and wellbeing initiatives and discounted health insurance

For enquiries regarding this role,please contact Natasha Ahuja via email - [email protected]

Applications close at 11.00pm AEST on Friday 18th April 2025

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au