Trauma Registry Data Project Clerk

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• 3 days a week (0.6 EFT) 
• Fixed Term Part time position for 6 months
• Managers and Administrative Workers Grade 1 Level 1 (HS1)
• Located at The Alfred
• Great Staff Benefits!

The Department 

The Alfred Trauma Service is a busy inpatient clinical unit that provides and coordinates care of patients who require treatment of injury. The service is nationally and internationally renowned as a leader in trauma care, education, and trauma informatics.

The Alfred Hospital Trauma Registry (AHTR) sits within the Trauma Service and is an epidemiology, injury surveillance and performance monitoring program that provides high quality, reproducible, accessible data for quality improvement and research purposes. It has a statutory responsibility to submit quarterly data to the Victorian State Trauma Registry, which is pivotal to the monitoring of the Victorian State Trauma System (VSTS).

The Role

The Trauma Registry Data Clerk participates in the curation of the trauma dataset, of which the tasks thereof  include but are not limited to data entry and data management. They will ensure that the records in the database meet inclusion criteria and will take responsibility for the quality and completeness of the data. Their professional agency and proven ability to meet time lines will contribute to the ongoing improvement of Registry operations.  When working with all staff of the Trauma Unit, this person will require excellent interpersonal; problem solving; communication; organisational and time management skills. Diligence and commitment to the role are essential.

This short term project involves interrogation and completion of legacy data, much of which is missing due to technical issues that have occurred during migration from one database upgrade to the next. The gaps must be identified and filled to ensure that Registry data are of optimal quality and this issue is definitively addressed

QUALIFICATIONS/EXPERIENCE REQUIRED
Essential

• Experience with health related data entry and navigating databases.
• Competence in Microsoft Office (Excel, Access, Word, and Outlook).
• In depth knowledge of body systems, medical terminology and common medical procedures.
• Familiarity with medical records and clinical documentation.
• High level written communication skills.
• Demonstrated initiative and self-direction
• Able to maintain confidentiality and discretion in dealing with all aspects of the role

Desirable

• Previous experience in managing/curating large datasets

For enquries regarding this position, please contact Zoe Cheung at [email protected]

Applications close 11pm AEST, Friday, 21 August 2026 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.