Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Fixed Term Position 4 month position – July to November 
• Full-time (80hrs per f/n) + monthly ADO 
• HS3 Hospital Administration 
• Located at the Alfred 

We are seeking an enthusiastic and motivated Administration Officer or Executive Assistant to join the Pharmacy Workforce & Culture team. This role is suited to someone with experience in healthcare workforce support looking to take the next step in their career and gain valuable experience in a dynamic and supportive environment. This position is full-time for 4 months with potential for ongoing opportunities 

In this role, you will: 

• Co-ordinate delivery of a capable, competent and engaged workforce able and willing to deliver safe and high-quality person-centred service.  
• Provide administration support for workforce management, including rostering, recruitment, onboarding and supporting administrative duties for the broader Pharmacy Executive team 
• Support a safety and wellness culture. 

To succeed in this role, you will: 

• Have prior experience in an administrative or executive support role 
• Have strong communication skills, with demonstrated ability to work with internal and external stakeholders to achieve positive solutions 
• Be adaptable and be able to work autonomously as well as part of a team 
• Have excellent attention to detail and time management skills 
• Be able to problem solve and demonstrate the ability to take initiative and show leadership 
• Adopt a patient-centred approach to care 

About the Department & Team 

Alfred Pharmacy is well recognised for high quality and innovative patient- focused services, education and training programmes as well as significant research output. The service operates over 4 sites within the Alfred Care Group, and continually advocates for postgraduate learning and research interests, with supportive partnerships and expert mentors available to foster staff development.   

The Pharmacy Workforce and Culture team has oversight of the department as a whole, coordinating all workforce activities centrally, including recruitment, extended leave, rostering and payroll activities to name a few. The team works closely with the diverse pharmacy team, across all areas including Clinical, Operational, Digital Health, Governance, Pharmaceutical Management, Outpatient Services, Infrastructure as well as the Pharmacy Executive team. Our people matter greatly to us, and the workforce team actively works to maintain a positive, fair and supportive culture across the department. 

Qualifications/Experience Required 

• Experience working in an administration officer or executive assistant role or equivalent in a healthcare setting 
• Intermediate to advanced skills in Microsoft applications including Word, PowerPoint and Excel, SharePoint, Microsoft teams essential 
• Experience in establishing and managing data systems, including online survey tools e.g. Survey Monkey, RedCap (desirable) 
• Experience in design and preparation of newsletters, educational and promotional material desirable 
• Experience in using rostering and employee management systems (e.g. SuccessFactors/eHub, cGOV, UKG, Kronos) is desirable 

Benefits 

• Salary Packaging & Novated Leasing through Maxxia. 
• Flexible Heath Insurance coverage through HCF Health Insurance. 
• On-site car & bike parking opportunities, Deducted Pre-Tax!! 
• Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness and access to Fitness Passport

For any questions or for a confidential discussion please contact Diana Sandulache, Workforce & Culture Director for Pharmacy at [email protected]  

Applications close 11pm, Thursday 18th June 

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.