Project Manager - UKG

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

📍 Location: Moorabbin, VIC
📊 Classification: Management and Administrative Officer Grade 6 (HS6)
🕐 Employment Type: Full-Time - Fixed Term (80 hrs/fn + ADO)

We are now seeking a skilled and detail-oriented UKG Project Manager to join our dynamic HRIS project team. This is an exciting opportunity to join the project and help shape our future post our recent Health Service merger. 

The Department

The Finance Program provides financial and ancillary services to Alfred Health. These include Financial Accounting, Financial Services, Data and Analytics, Performance Monitoring and Reporting, Capital Expenditure and Asset Management, Accounts Payable and Receivable, Patient Revenue Services, Treasury, HRIS and Payroll, Procurement, Property and Supply Chain.

The Role

The ‘Project Manager – UKG’ will play a vital role in ensuring the successful delivery of the UKG Pro rostering solution and other key projects across Bayside Health. This is a highly collaborative position and is responsible for the appropriate coordination and communication between the impacted Care Groups and cross-functional teams within them. The role will be skilled in all elements of large-scale project management within HRIS and Business and possess strong interpersonal and communication skills in managing multiple stakeholders across all health-related disciplines. The position will strongly emphasise end-to-end planning and coordination of the project across internal and external teams and vendors to achieve project deliverables. The role will drive efficient delivery of business outcomes, resolve roadblocks, and ensure project team members and partners collaborate effectively.

Key duties and responsibilities

The ‘Project Manager – UKG’ will need to perform a wide range of duties in the development and implementation of the UKG Pro rostering solution:

Plan the project

• Define the scope of the project in collaboration with Bayside Health management, implementation partners and the wider project team
• Create a schedule and detailed work plan that identifies and sequences the activities needed to complete the project successfully
• Determine the resources required to complete the project along with suitable allocations to activities
• Determine the objectives and measures upon which the project will be evaluated at its completion

Implement the project

• Lead the design, configuration, testing and implementation of the UKG solution to meet collective Bayside Health requirements.
• Manage the project team on a day-to-day basis to continually drive towards successful delivery
• Execute the project according to the approved project plan, working collaboratively and proactively with the wider project team and implementation partners
• Ensure project documentation is created, maintained and stored in a suitably timely and robust manor
• Monitor and report on the progress of the project, making approved adjustments as necessary to ensure the successful completion of the project
• Work with Payroll SMEs and the Change Lead to implement end-user change management strategies and plans to encourage clinician and stakeholder adoption of new technologies and clinical workflows developed as a result of the project.
• Work with the Change Lead to establish a communication schedule to update stakeholders, including Payroll and HR staff, on the progress of the project
• Review the quality of the work completed with the project team regularly to ensure that it meets the required standards
• Identify and track any risks and issues, devising and executing suitable mitigation plans where needed.
• Help manage senior management and stakeholder expectations, presenting findings and recommendations when appropriate.
• Partner with third-party implementation vendors, partners and functional teams to ensure timely and high-quality delivery of solutions.

Control the project

• Write timely status reports on the project for Bayside Health leadership
• Monitor all budgeted project expenditures and cash flow and report actual cash flow and variance to senior management monthly
• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Evaluate the project outcomes established during the planning phase, capturing any Lessons Learned to be applied to other projects

Key capabilities

• The ability to quickly build and maintain positive relationships with team members and stakeholders
• The ability to motivate and focus a team and to foster collaboration among team members
• Excellent time management and planning skills
• Energetic, enthusiastic and committed to excellence
• Attention to detail along with advanced analytical skills
• Strong interpersonal and collaboration skills when managing multiple stakeholders and cross-functional teams across concurrent streams of development work
• Ability to think logically, critically, and constructively about complex problems, and propose and communicate creative solutions that address business needs
• An ability to manage competing priorities in a complex environment, using your own judgment and taking the initiative in problem resolution
• Willingness to challenge and ask questions
  Excellent communication skills, both verbal and written

Qualifications and Experience required

Essential          

• Experience managing and providing leadership to projects
• Significant previous project experience in implementing large scale HRIS or rostering systems
• Experience working within a high-volume environment
• MS Office Applications – Advanced to Intermediate level depending on individual relevance

Desirable        

• Experience with UKG product suite desirable
• Health industry experience is desirable
• Qualification in project management

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car and bike parking opportunities, deducted pre-tax!!
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Nick Atherton, Project Manager - SuccessFactors on [email protected].

Applications close 11pm AEST, Tuesday 5th May 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.