Category: Administration, Administration & Office Support
Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory, to inpatient and home and community based services.
Executive Assistant to Directors of Nursing & Director of Allied Health
Full time, 76 hours per fortnight, including an RPDO
Classification code – HS3
The Nursing Services Division of Alfred Health is comprised of several services including nursing professional support services, the Allied Health directorate and Non-Clinical Support Services. This position will provide administrative and secretarial support to four key Director Positions: - Director of Allied Health - Director of Nursing (Education and Professional Development), Director of Nursing (Research / Clinical Chair) and Director of Nursing (Title TBC)
This position involves :
Managing the offices of the Director Allied Health, Director of Nursing Education and Professional Development, Director of Nursing and the Director of Nursing Research. This will involve dealing with issues on behalf of these Directors as appropriate, determining and maintaining office procedures and systems including record management and correspondence tracking systems, and providing direct advice to staff on office procedures.
Providing effective, efficient and timely administrative support, including arranging meetings, taking and typing minutes, scheduling appointments, undertaking conference and travel arrangements, screening telephone calls, providing an initial point of contact for inquiries, managing the diaries for the Directors and providing advice to stakeholders as appropriate
Projecting a professional image through a well-managed executive area, appropriate and timely reception of visitors and an excellent telephone manner. Effective organisation of seminars, workshops and other forums as required. To view other duties and responsibilities please refer to the Job Description below
QUALIFICATIONS AND EXPERIENCE:
Proven ability in a similar environment where highly developed organisational skills and well developed interpersonal and communication skills are required as well as proficiency in a wide range of administrative support skills.
Easy public transport access
Rostered Paid Day Off (RPDO) each month
If you are interested in this position or would like any further details, please contact Judy Reeves on 03) 9076 1488
Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.