Administrative Assistant

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

• Permanent Part Time Position (64hrs per f/n)
• Administrative Assistant HS2
• Located at Caulfield Hospital
• Great Staff Benefits! 5 Weeks Annual Leave & Salary Packaging

The Department

Alfred Home, Acute and Community (HAC) is a clinical program across Alfred Health. The program plays an integral role within Victoria’s health care system, supporting people to maximise their health, independence and functioning, and minimise long-term care needs. The Home, Acute and Community program oversees a diverse group of services promoting effective seamless care, from acute care back into the community. These services are provided in people’s homes, community centres and in hospital when indicated.

The Role

Based at Caulfield Hospital, this position provides administrative support to the Geriatric Medicine and Rehabilitation Unit heads, as well as the Business & Strategy Unit. Administrative functions include management of diaries, meetings, minute taking and timesheets, supporting activities related to recruitment, rosters, events, education and training sessions, as well as supporting projects and completing general office duties. In addition, this role acts as the Hospital Medical Officer (HMO) Coordinator for Caulfield Hospital, working closely with the Alfred Health Medical Workforce Unit, and provides administrative support for new and existing medical staff.

Skills & Experience

Essential

• Excellent interpersonal and communication skills with an ability to build positive relationships with internal and external stakeholders
• Ability to manage multiple diaries and respond rapidly to changing priorities
• Relevant administrative experience at an executive or senior level
• Well-developed computer skills and proficient in Microsoft Word, Outlook and Excel programs
• High standard of written and verbal communication skills

Desirable

• Experience working in a public hospital setting

Benefits

• Salary Packaging & Novated Leasing through Maxxia.
• Flexible Heath Insurance coverage through HCF Health Insurance.
• On-site car & bike parking opportunities, Deducted Pre-Tax!!
• Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
• Child Care Services at The Alfred managed by KU Children’s Services.

If applicable, specify specific requirements that you require in the cover letter or CV.

Any queries please contact Ilana Hornung, Manager Business & Strategy Unit, via [email protected].

Applications closing 11pm AEST, Friday 15th November 2024.

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au