Personal Assistant - Nursing Services Directors

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

Permanent Position

Full-time at 80 hours per fortnight, including an ADO

Managers and Administrative Worker Grade 3 (HS3)

Alfred Hospital Location

The Position Summary

This position will provide administrative and secretarial support to three key Director positions within the Nursing Services Division:
-Director of Nursing Education and Professional Development
-Director of Nursing Research / Clinical Chair
-Deputy Director of Nursing Quality and Safety

Other tasks include:

• Managing the offices of the Director of Nursing Education and Professional Development, the Director of Nursing Research and the Deputy Director of Nursing Quality and Safety. This will involve dealing with issues on behalf of these Directors as appropriate, determining and maintaining office procedures and systems, including record management and correspondence tracking systems, and providing direct advice to staff on office procedures.
• Providing effective, efficient and timely administrative support, including arranging meetings, taking and typing minutes, transcribing interviews, scheduling appointments, undertaking conference and travel arrangements, screening telephone calls, providing an initial point of contact for inquiries, managing the diaries for the Directors and providing advice to stakeholders as appropriate.
• Preparing and updating routine documents, e.g. Service organisational charts, annual reporting, calendars, presentations, distribution and contact lists. Investigate issues in relation to administrative and operational processes as required.
• Coordinating and preparing briefing material relating to appointments and meetings, drafting correspondence and preparing agendas and minutes on a range of issues and providing advice to staff on information requirements and emerging issues.

Skills and Qualifications Required

• Proven ability in a similar environment where highly developed organisational skills are required
• Proficiency in a wide range of administrative support skills

Staff Benefits

• Generous salary packaging and novated leasing are available through Maxxia
• On-site staff gym (Alfred Hospital)
• Modern onsite library facilities, exclusive to Alfred Health staff
• Access to health and well-being incentives
• Discounted health insurance 
• Staff Car Parking (subject to availability)

For further enquiries, please contact Judy Reeves, Director of Nursing Education, at [email protected]

Applications close Wednesday, 4 June 2025

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au