Administration Lead - Alfred Healthicon-resource-website icon-resource-website

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Administration Lead

  • LocationThe Alfred
  • Work TypeFull Time - Permanent
  • Positions1 Position
  • Applications Close AtCloses in 2 days
    Published on 30 Mar 2021
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  • Job no: 33078
  • Categories: Allied Health and Medical Science, Nutrition

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory, to inpatient and home and community based services.

  • Ongoing
  • Full Time (80 hours per fortnight)
  • HS2
  • The Alfred


The Department

Alfred Health’s Nutrition Department provides an integrated nutrition and dietetic service at The Alfred, Sandringham and Caulfield Hospitals.  It aims to provide nutritional care to Alfred Health’s patients during their healthcare journey including prevention of malnutrition, optimising nutritional wellbeing and recovery.

An exciting opportunity has become available for an enthusiastic, confident, knowledgeable and experienced office co-ordinator.

The Role

The office co-ordinator and administrative lead is responsible for co-ordinating a range of complex administrative functions in an appropriate, timely and efficient manner to support smooth running of the Nutrition Department

Key tasks and responsibilities include:

  • Managing the main reception area and being the first point of contact for patients and/or other visitors or incoming phone calls to the Nutrition Department. 
  • Co-coordinating patient appointments, home and hospital nutritional product supply and distribution, invoicing,
  • Using a range of software packages and administrative procedures to support efficient work processes. Managing various databases, including data maintenance, and reporting.
  • Liaison with key stakeholders including our patients, other departments within Alfred Health and external agencies.
  • Administrative support to the nutrition department.


  • Tertiary qualification
  • Ability to multi task and work to deadlines
  • Excellent communication skills (verbal and written), collaboration and problem solving skills 
  • Excellent organisation, time management and work prioritisation skills 
  • Ability to use initiative and anticipate needs 
  • Customer focussed and able to deal with enquiries, hospital staff and patients in a professional manner 
  • Proven experience in Microsoft Office applications and able to adapt to other IT platforms used by Alfred Health
  • Experience working in a healthcare setting or using an EMR is desirable


  • Salary Packaging
  • Discount Health Insurance
  • Car Parking (subject to availability)
  • Onsite Gym
  • Child care services


All enquiries to:

Professor Ibolya Nyulasi, Manager of Nutrition Services, Phone: 0419770048


Hilda Griffin, Clinical Operations Lead Nutrition Phone: 0419770055


Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.


  • Closes in 2 days - 14 Apr 2021
  • Published on 30 Mar 2021, 11:08 PM