Senior Administrator - Alfred Health icon-resource-website icon-resource-website

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Senior Administrator

  • Location Alfred Health
  • Work Type Full Time - Fixed Term
  • Positions 1 Position
  • Applications Close At Closed a month ago
    Published on 28 Nov 2019

We are no longer accepting applications for this position.

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  • Job no: 24424
  • Categories: Administration, Administration & Office Support

Melanoma and Skin Cancer Trials (MASC Trials)

  • Fixed Term – 12 months contract
  • Full Time
  • Location: Alfred Hospital


The Department

MASC Trials is the bi-national cancer collaborative trials group (CCTG) in Australia and New Zealand focused on supporting investigator initiated clinical trials for patients diagnosed with melanoma and skin cancer. MASC Trials is a registered not for profit research organisation, affiliated with Monash University. The establishment of the MASC Trials Research Centre at Monash University is a new initiative that builds on the foundational successes achieved by MASC Trials (formerly known as the ANZ Melanoma Trials Group) achieved over the last two decades.

MASC Trials manages a diverse growing portfolio of research in the prevention, early detection and treatment of melanoma and skin cancer, including early to late phase clinical trials. This is a dynamic organisation which has global reach and a strong track-record of developing, managing and delivering research towards improving outcomes in patients affected by melanoma and skin cancer.


The Role

MASC Trials are seeking a motivated and suitably experienced Senior Administrator with a genuine interest in working in the clinical trials environment, to provide executive administrative support to the Head of MASC Trials and the MASC Trials team. This is a great opportunity to join a rapidly growing team and contribute to improvement in the lives of those suffering from melanoma and skin cancer.

The Senior Administrator will provide high level secretarial and administrative duties supporting MASC Trials clinical trials and staff, in particular to the Head of MASC Trials.  As the first point of contact for the office, this role requires exceptional administrative and organisational skills in order to coordinate and undertake a range of operational activities supporting the staff, MASC Trials membership and clinical trials portfolio on a day to day basis.

This role will include managing relationships with MASC Trials members and researchers, clinicians, clinical trial staff, funders and university representatives both within and outside of the organisation. The role will be required to take initiative and operative independently and will involve tasks such as monitoring emails, responding when appropriate, preparation of reports, presentations, journal article and grant applications. The Senior Administrator will provide executive level administrative services and operational support for the MASC Trials team including coordinating meetings and events, travel and conference activities. This role will provide financial support including coordinating payments, invoicing, purchasing and record keeping in line with MASC Trials’ and institutional policies.

The Senior Administrator will be required to ensure effective collaboration and team work in the clinical trial setting; including direct liaison with research staff at participating hospitals, study teams, and colleagues as well as active contribution to the broader aims of MASC Trials including membership activities; education, training and presenting (as required).

This exceptional candidate will be highly organised with extensive experience within a tertiary setting and preferably in a clinical trials environment.



  • Broad knowledge of the ways in which the senior management of a complex organisation operates.
  • Extensive senior secretarial / administrative experience in Government, University or Health Sector. Demonstrated ability to exercise discretion and respect confidentiality at all times.
  • Advanced computer skills, including Microsoft Office suite.
  • Numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking, and managing invoice payments and purchases.
  • Excellent interpersonal, verbal and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of tact and discretion in dealing with a variety of matters.
  • Accuracy, attention to detail and highly organised. Highly developed organisational skills and proven ability to establish priorities, manage tasks, exercise sound judgement and work to multiple, tight and conflicting deadlines.
  • Ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work.


Benefits of working with us:

  • Contribute to high quality impactful research.
  • Work in an exciting and dynamic field.
  • Be a part of a supportive, dedicated growing team.
  • Opportunities for self-improvement.
  • Attractive remuneration package plus salary sacrificing options.


Applications close 11pm on 12th December 2019

Please include your CV and a cover letter outlining your interest in working with MASC Trials. Please  provide a minimum of two referees. Applicants must have full Australian work rights.

All enquiries to Narelle Williams on 0414 579 120.

Related documents

  • Closed a month ago - 12 Dec 2019
  • Published on 28 Nov 2019, 5:47 AM