Administration Assistant - Alfred Health icon-resource-website icon-resource-website

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Administration Assistant

  • Alfred Health Full Time - Permanent
  • Closes in 6 days
    Published on 17 Apr 2019
  • Job no: 19751
  • Categories: Administration, Administration & Office Support

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory, to inpatient and home and community based services.

  • ​​​Administration Assistant
  • Permanent Full Time – 76 hours per fortnight + monthly ADO
  • Position Classification Code HS2
  • Excellent professional development opportunities
  • Amazing benefits 
  • This role is not suitable for job sharing or those only wishing to work part-time



The Alfred Health Intensive Care Unit is one of Australia’s leading Intensive Care Units, admitting approximately 3500 patients per annum. It is a university attached quaternary referral centre, providing State Services for heart and lung transplantation (including paediatric lung transplantation), artificial heart technology, extra-corporeal membrane oxygenation (ECMO), burns, major trauma and hyperbaric medicine. It also provides Victoria’s Adult Cystic Fibrosis and Pulmonary Hypertension Services.


As Administrative Assistant, you will utilise your administrative skills to assist the ICU Team (including Consultants and Nurses) with admin duties which will allow them to focus on service delivery and clinical duties. You will be part of a dynamic fast paced team that focuses on providing patients with excellent care. There will be a specific focus on Consultant roster development and management, including annual leave. As Administrative Assistant, you will organise and coordinate interviews and appointments as well as performing a range of other admin duties for the Intensive Care Registrars and Senior Nurses. This is a busy support role, working in a time-critical environment with empathetic personnel making timely quality care happen. 



  • Previous experience in a similar administrative support role is essential
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Competency with Microsoft Excel is key to success in this role
  • Excellent time management and prioritising skills
  • Accurate typing ability (60 wpm or higher)
  • Proactive ability to diary manage, coordinate meetings and staff activities
  • Previous Health Sector experience is highly preferable 
  • Demonstrated business writing skills (funding bids, business case)
  • Strong interpersonal and effective communication skills
  • Development and distribution of a variety of professional correspondence, both internally to staff or stakeholders or to external suppliers or contacts
  • Ability to work independently and within a team to achieve time-sensitive tasks
  • Self-motivated with a positive, 'can-do' attitude 



  • Access to Salary Packaging and Novated Leasing
  • Onsite Gym
  • Child Care Services
  • Discounted Health Insurance



For more detail on the role, please download the relevant position description. For further queries please Contact: Janine Dyer on 9076 3036

Previous applicants need not apply

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve.  Applications from Aboriginal and Torres Strait Islanders are encouraged.


  • Closes in 6 days - 26 Apr 2019
  • Published on 17 Apr 2019, 2:54 AM